There’s a real demand for bookkeeping services. So, if you’re trying to figure out how to start a virtual bookkeeping service, you’re on a lucrative path.

This isn’t much of a surprise since numerous studies have proven that practicing bookkeeping basics can increase profits and reduce expenses for a small business.

virtual bookkeeping

But before you start your own virtual bookkeeping business, it’s important that you understand a few things:

First, you’ll want to set the foundation for a strong business. This includes making sure your bookkeeping skills are top-notch.

Like all businesses, there are certain rules and regulations that apply to bookkeeping. If you fail to understand these, you’ll be unable to make progress in your career. It’s also important to have reasonable expectations of the salary you can expect and what licenses you need to start your business. 

So, if you want to learn everything you need to know in order to start a business offering virtual bookkeeping services, keep reading!

Step-by-Step Guide to Setting Up Your Online Bookkeeping Business

Before you delve into the world of virtual bookkeeping, it’s imperative to have a sturdy foundation.

1. Choose Your Business Structure

Selecting the appropriate business structure is a pivotal decision for your virtual bookkeeping venture. Each option carries its own set of legal and tax implications, as well as varying degrees of personal liability. Here’s a breakdown of common structures and the reasons why one might choose them for a virtual bookkeeping business:

Sole Proprietorship

  • Simplicity in Setup: Ideal for those starting solo, the ease of setting up a sole proprietorship is unmatched. There’s no need for complex paperwork or fees that come with forming a corporation.
  • Direct Control: You have full authority over all business decisions, which can lead to quicker, more streamlined operations.
  • Tax Advantages: Profits are taxed once, directly through your personal income, avoiding the double taxation that can occur with corporations.
  • Reason to Choose: Opt for a sole proprietorship if you’re testing the waters of virtual bookkeeping, keeping initial costs low, and maintaining simplicity in business operations.

Limited Liability Company (LLC)

  • Personal Asset Protection: An LLC provides a legal separation between your personal assets and business liabilities, safeguarding your savings and property.
  • Flexible Taxation: You can choose to be taxed as a sole proprietor, partnership, or corporation, giving you flexibility to optimize for tax savings.
  • Professional Credibility: Having ‘LLC’ in your business name can enhance your professional image and may help attract more clients.
  • Reason to Choose: An LLC is a smart move if you’re looking to minimize personal risk, plan to grow your business, or prefer tax flexibility.

S Corporation

  • Tax Benefits: S Corps allow profits (and some losses) to be passed directly to owners’ personal income without being subject to corporate tax rates.
  • Investment Opportunities: It’s easier to attract investors with an S Corp, as you can issue stock and have up to 100 shareholders.
  • Employee Benefits: Owners can be treated as employees and receive salaries, along with standard employee benefits.
  • Reason to Choose: If you’re planning to expand your business significantly, want to prepare for investors, or aim to optimize your salary and benefits as an owner-employee, an S Corp may be beneficial.

C Corporation

  • Limited Liability: Like an LLC, a C Corp offers strong protection of personal assets.
  • Growth Potential: C Corps can issue various classes of stock, which can be attractive to venture capitalists and investors.
  • Perpetual Existence: A C Corp can outlive its owners, providing a clear path for business continuity.
  • Reason to Choose: Choose a C Corp if you envision your bookkeeping business growing into a large entity with significant capital needs and a desire to go public.

Each structure serves different business strategies and personal preferences. For a virtual bookkeeping business, the key is to balance your current needs with your future goals, considering how much risk you’re willing to take, the level of complexity you can manage, and how you plan to evolve your business over time.

2. Create a Business Plan

A business plan is not just a document; it’s a comprehensive roadmap that guides your virtual bookkeeping business to success. It’s an essential tool that serves multiple purposes and provides numerous benefits.

Benefits of a Business Plan

  • Clarity of Vision: It forces you to articulate your vision for the business and define what success looks like.
  • Strategic Focus: A business plan helps you to prioritize tasks, focus on key objectives, and manage your resources effectively.
  • Financial Planning: It’s crucial for understanding financial requirements, managing cash flow, and predicting profitability.
  • Risk Management: By identifying potential risks and challenges, you can develop strategies to mitigate them.
  • Attracting Investors: A well-crafted business plan is vital for attracting investors or securing loans from banks.

Why You Should Draft a Business Plan

  • Setting Goals: It helps you set realistic and timely goals, and provides milestones to track progress.
  • Understanding the Market: A business plan requires you to research the market, understand your competition, and identify your target clients.
  • Operational Planning: It outlines the operational structure of your business, from client onboarding processes to service delivery.
  • Marketing Strategy: Your business plan should detail how you intend to market your services and acquire clients.

What Should Be Included

  • Executive Summary: An overview of your business, including your mission statement, services offered, and fundamental goals.
  • Company Description: Details about your business structure, ownership, and the specific niche you plan to serve.
  • Market Analysis: An in-depth look at your industry, market trends, target demographics, and competitive landscape.
  • Organization and Management: How your business is structured, the roles of team members, and the legal structure of your company.
  • Services Offered: A detailed description of your bookkeeping services, including any specialized services that set you apart from competitors.
  • Marketing Plan: Strategies for reaching your target market, including pricing, sales, and advertising.
  • Operational Plan: Day-to-day operations, the technology you’ll use, and how you’ll deliver your services.
  • Financial Plan: Projections for startup costs, pricing strategy, revenue, expenses, and cash flow analysis.
  • Appendices: Supporting documents, such as resumes, letters of reference, legal documents, and detailed financial forecasts.

Additional Considerations

  • Adaptability: Your business plan should be a living document, adaptable as your business grows and market conditions change.
  • Detail-Oriented: Be as detailed as possible in every section to ensure you’ve thought through all aspects of your business.
  • Evidence-Based: Support your assumptions with data and evidence, especially in the market analysis and financial plan sections.

Creating a business plan for your virtual bookkeeping business is an investment in your future success. It’s a step that shouldn’t be rushed or taken lightly, as it lays the foundation upon which your business will be built and grow. Remember, the more thorough and detailed your business plan, the more it will benefit you in the long run.

3. Invest in Improving Your Bookkeeping Skills

To establish a thriving virtual bookkeeping business, you must cultivate a skill set that goes beyond the basics. Mastery in bookkeeping requires a blend of technical know-how, analytical thinking, and continuous learning. Here’s a detailed look at the essential skills you should aim to develop, which can be honed through top-tier bookkeeping courses like the Launch program:

  • Fundamental Accounting Knowledge:
    • Understand the principles of accounting, including the double-entry system, accrual and cash basis, and how to prepare financial statements.
    • Grasp the nuances of debits and credits, general ledgers, and the chart of accounts.
  • Proficiency with Bookkeeping Software:
    • Gain hands-on experience with industry-standard software such as QuickBooks, Xero, and FreshBooks.
    • Learn how to set up accounts, categorize transactions, reconcile bank statements, and generate reports.
  • Attention to Detail:
    • Develop an eye for detail to ensure accuracy in recording financial transactions.
    • Learn to spot discrepancies and errors that could lead to financial misstatements.
  • Regulatory Knowledge:
    • Stay informed about the latest tax laws and regulations that affect bookkeeping practices.
    • Understand the requirements for different business structures and industries.
  • Data Entry and Management:
    • Become adept at efficiently entering data without errors.
    • Learn to organize financial data in a way that’s both accessible and secure.
  • Communication Skills:
    • Hone the ability to communicate complex financial information in a clear and understandable manner to clients.
    • Build skills in writing professional reports and correspondence.
  • Analytical and Critical Thinking:
    • Cultivate the ability to analyze financial data and provide insights to clients.
    • Develop critical thinking to advise on financial decisions and strategies.

Using one of the best bookkeeping courses to improve your abilities can help with getting your business off the ground. Bookkeepers is currently one of the best, and the Launch program will walk you through setting up your business and teach you the tools to run it. Plus, you’ll gain access to a support community whenever you need some extra help.

Investing in a course like this is not just about learning the ropes; it’s about setting yourself up for long-term success. With the right skills and knowledge, you’ll be well on your way to building a bookkeeping business that’s both profitable and rewarding.

How to get started as a virtual bookkeeper in 7 steps

4. Choose Your Software and Tools

In the digital era, the caliber of your tools can set you apart. Investing in top-tier bookkeeping software is not just keeping pace with technology; it’s about optimizing your workflow for peak efficiency. Consider how QuickBooks Online has transformed bookkeeping, with Fundera reporting that 64% of small businesses are now powered by such accounting software.

Here’s a curated list of popular accounting software and tools that can elevate your virtual bookkeeping business:

  • QuickBooks Online: A market leader, QuickBooks offers a comprehensive suite of accounting features, cloud-based access, and a user-friendly interface. It’s ideal for managing invoices, tracking expenses, and preparing for tax season.
  • Xero: Known for its robust functionality and ease of use, Xero is a favorite among small to medium-sized businesses. It provides real-time financial insights, integrates with over 800 tools, and offers a mobile app for on-the-go management.
  • FreshBooks: If you’re looking for software that excels in invoicing and time tracking, FreshBooks is a top contender. It’s designed for freelancers and small agencies, offering straightforward usability and excellent customer service.
  • Wave: A great option for those just starting out or operating on a tight budget, Wave’s accounting software is free and includes features like income and expense tracking, invoicing, and receipt scanning.
  • Sage 50cloud: For those who need advanced accounting capabilities, Sage 50cloud combines the reliability of desktop software with the flexibility of the cloud, offering features like inventory management and industry-specific solutions.
  • Zoho Books: Part of the Zoho suite of services, Zoho Books is an excellent choice for those who value automation. It offers features like automatic bank feeds, collaborative client portals, and custom workflows.
  • Kashoo: Simple yet powerful, Kashoo prides itself on its straightforward approach to accounting. It’s a solid choice for small businesses looking for an uncomplicated, no-frills solution.

Each of these tools comes with its own set of strengths, and the best choice for you will depend on the specific needs of your virtual bookkeeping business. Consider factors like the size of the businesses you’ll be servicing, the complexity of the bookkeeping tasks, and your own familiarity with accounting principles when making your selection.

5. Get a Business Bank Account

Establishing a business bank account is a pivotal step in laying the financial groundwork for your virtual bookkeeping business. It’s not merely a separate container for your business transactions; it’s a tool that reinforces the integrity and efficiency of your financial operations. Here’s a comprehensive guide to understanding the importance of a business bank account, setting one up, and utilizing it to its full potential:

The Importance of a Business Bank Account

  • Clear Financial Demarcation: A dedicated business account ensures that your personal and business finances do not intermingle, which is crucial for accurate bookkeeping and financial analysis.
  • Enhanced Credibility: Clients and vendors perceive your business as more credible and established when payments are made from a business account.
  • Audit-Ready Finances: Should your business be audited, a separate bank account with well-organized records will facilitate a smoother process.
  • Creditworthiness: A business bank account is often required when applying for business credit or loans, as it demonstrates financial responsibility and stability.

Setting Up Your Business Bank Account

To set up a business bank account, you’ll typically need the following:

  • Identification: Personal identification, such as a driver’s license or passport, is required to verify your identity.
  • Business Documentation: This includes your business license, articles of incorporation, or a DBA (Doing Business As) certificate, depending on your business structure.
  • Tax Identification Number: An EIN (Employer Identification Number) for corporations and LLCs, or your SSN (Social Security Number) if you’re a sole proprietor.
  • Initial Deposit: Many banks require an initial deposit to open your account, so be prepared with the necessary funds.

Choosing the Right Bank and Account Type

  • Bank Selection: Consider banks that offer services beneficial to small businesses, such as low fees, high transaction limits, and robust online banking platforms.
  • Account Type: Decide whether a business checking account, savings account, or both are necessary based on your operational needs and financial goals.
  • Fee Structure: Understand the fee structure, including monthly maintenance fees, transaction fees, and any potential charges for additional services.

Utilizing Your Business Bank Account

  • Transaction Management: Use your business account for all business-related transactions, including client payments, vendor invoices, and business expenses.
  • Online Banking: Take advantage of online banking features to monitor your account activity, transfer funds, and manage payments efficiently.
  • Reconciliation: Regularly reconcile your bank account with your bookkeeping records to ensure accuracy and to catch any discrepancies early.
  • Financial Reporting: Use the data from your business bank account to generate financial reports that can inform business decisions and strategies.

Maintaining Your Business Bank Account

  • Review Statements: Regularly review your bank statements to keep track of spending and to monitor for fraudulent activity.
  • Maintain Minimum Balances: Be aware of minimum balance requirements to avoid fees and maintain a healthy account status.
  • Update Information: Keep your bank informed of any changes to your business, such as address changes or changes in ownership.

In essence, your business bank account is more than just a repository for funds; it’s a reflection of your business’s financial health and operational maturity. By meticulously managing this account, you’ll set a professional tone for your bookkeeping business, streamline your financial processes, and prepare your enterprise for growth and success.

6. Get Professional Liability Insurance Business Insurance

In the meticulous world of bookkeeping, even the most diligent professionals are not immune to the risk of errors or misunderstandings. Professional liability insurance, often referred to as Errors and Omissions (E&O) insurance, is a critical safeguard for any bookkeeper. Here’s an in-depth exploration of why this insurance is essential, what it covers, and how to obtain it:

Why Professional Liability Insurance is Essential

  • Risk Mitigation: Bookkeeping involves handling sensitive financial data where mistakes can lead to significant financial loss for clients. Professional liability insurance helps mitigate the risks associated with potential errors or omissions in your work.
  • Client Trust: Having insurance can enhance your credibility and trustworthiness in the eyes of clients, knowing that there’s a safety net in place.
  • Legal Defense: In the event of a lawsuit, professional liability insurance can cover legal defense costs, which can be financially crippling without coverage.
  • Peace of Mind: Knowing you’re insured allows you to focus on your work without the constant worry of potential financial repercussions from inadvertent mistakes.

What Professional Liability Insurance Covers

  • Negligence: Covers legal defense costs and settlements if you’re accused of making a mistake in your professional services.
  • Defense Costs: Pays for lawyer fees, court costs, and settlements or judgments.
  • Services Rendered: Covers claims related to services provided in the past and for the duration of the policy.
  • Claims and Damages: Includes claims made by clients for perceived financial loss due to your services.

How to Obtain Professional Liability Insurance

  1. Assess Your Needs: Evaluate the level of risk associated with your bookkeeping services to determine the amount of coverage you need.
  2. Shop Around: Obtain quotes from multiple insurance providers to compare coverage options and premiums. Websites like Insureon or The Hartford can provide quick online quotes.
  3. Read the Fine Print: Understand what is and isn’t covered by the policy. Pay special attention to policy limits, deductibles, and any exclusions.
  4. Consult with a Professional: Consider speaking with an insurance agent or broker who specializes in business insurance for professional services. They can provide personalized advice based on your specific business needs.
  5. Regular Reviews: Your insurance needs may change as your business grows. Regularly review and update your coverage to ensure it remains adequate.

Implementing Professional Liability Insurance

  • Communicate with Clients: Let clients know that you have professional liability insurance. It can be a selling point for your services and provides reassurance of your professionalism.
  • Keep Records: Maintain thorough records of all your work and communications with clients. Good record-keeping can be invaluable if you ever need to file a claim.
  • Stay Informed: Keep abreast of changes in bookkeeping standards and regulations to minimize the risk of errors and ensure your insurance coverage remains relevant.

Professional liability insurance is not just an optional extra—it’s an integral component of a robust risk management strategy for your virtual bookkeeping business. It protects not just your financial stability, but also your reputation, which is paramount in the finance industry. By securing the right coverage, you’re not only safeguarding your business—you’re also reinforcing your commitment to providing reliable, trustworthy service to your clients.

7. Finding Paying Customers for Your Online Bookkeeping Business

Launching your virtual bookkeeping business is just the beginning; the next crucial step is drawing in clients. Here’s how to effectively market your services and build a robust client base.

Networking with Purpose

  • Identify Target Groups – Engage with organizations like the Small Business Administration and local chambers of commerce, which can connect you to small businesses in need of bookkeeping services.
  • Engage Online – Join and actively participate in forums such as the Accounting & Bookkeeping group on LinkedIn or Reddit’s r/Bookkeeping, where you can share insights and attract clients.
  • Leverage Relationships – Inform your circle about your venture. Tools like Meetup can help you find and organize local networking events to spread the word.

Strategic Discounting

  • Introductory Offers – Design attractive introductory offers and promote them on platforms like Groupon to reach potential clients.
  • Referral Incentives – Create a referral program with clear benefits, and use services like ReferralCandy to manage and promote it.
  • Bundle Services – Package your services and highlight the savings on your business website, making sure to explain the added value of each bundle.

Demonstrating Your Expertise

  • Content Creation – Publish articles on platforms like Medium or your personal blog, addressing key bookkeeping topics and how you resolve them.
  • Webinars and Workshops – Use tools like Zoom or Eventbrite to organize and advertise educational sessions that can demonstrate your expertise.
  • Social Proof – Gather client testimonials and case studies, and feature them prominently on your website or on review sites like Trustpilot.

Cultivating Client Relationships

  • Solicit Feedback – After service delivery, use survey tools like SurveyMonkey to collect client feedback efficiently.
  • Act on Insights – Analyze feedback to improve your services, documenting changes and updates in a transparent way on your business blog or newsletter.
  • Follow-Up – Maintain client engagement with regular updates using email marketing services like Mailchimp, sharing useful bookkeeping tips and updates about your services.

By implementing these strategies, you can create a steady stream of clients for your virtual bookkeeping business. Remember, the key to attracting and retaining clients is not just about the services you offer, but also about the relationships you build and the value you provide.

Managing Growth and Scaling Your Business

Client feedback is the cornerstone of continuous improvement for your virtual bookkeeping business. Here’s how to solicit and utilize feedback effectively.

Solicit Feedback

  • Implement Feedback Mechanisms – After delivering your services, invite clients to share their experiences using intuitive tools like Google Forms or Typeform, which offer user-friendly interfaces for survey creation.
  • Make It Easy – Ensure that the process of giving feedback is as straightforward as possible. Provide direct links to surveys in your email signatures or on your invoice receipts.
  • Encourage Honesty – Let clients know that their honest feedback is valued and crucial for your business growth. Assure them that all responses will be used constructively.

Act on Insights

  • Data Analysis – Utilize feedback analysis tools such as Qualtrics to delve into the data and extract actionable insights.
  • Transparent Communication – Share how you’re addressing feedback through regular posts on your business blog or updates in your newsletter. This transparency can build trust and show clients that their opinions lead to real change.
  • Continuous Improvement – Set up a dedicated section on your website where clients can see the changes implemented based on their suggestions, reinforcing the value you place on their input.


  • Engage with Content – Use platforms like Mailchimp to send out personalized follow-up emails that include bookkeeping tips, industry news, and updates about your services, keeping your brand at the forefront of clients’ minds.
  • Offer Exclusive Insights – Provide subscribers with exclusive content, such as in-depth guides or early access to new services, to maintain interest and engagement.
  • Seek Ongoing Feedback – Regularly reach out to your client base for feedback on specific aspects of your service or new offerings. Tools like HubSpot can help automate and manage these communications effectively.

Expanding Your Team

  • Hiring Assistance – As your client base grows, the need for additional help may arise. Platforms like Upwork or FlexJobs can connect you with skilled freelance bookkeepers. For permanent roles, consider job boards such as Indeed for in-house positions.

Commit to Continuous Learning

  • Stay Updated – The financial landscape is constantly changing. Engage in ongoing education through platforms like Coursera or Udemy to keep abreast of the latest in GAAP, IFRS, and other accounting standards.

Building Client Relationships

  • Virtual Client Meetings – Even in a digital-first business, the human touch is irreplaceable. Regularly connect with clients using video conferencing tools like Zoom or Skype to maintain a strong, trust-based relationship.

By integrating these practices into your virtual bookkeeping business, you ensure that your service remains client-focused, up-to-date, and scalable. This holistic approach to client feedback and service improvement will set the foundation for a resilient and client-centric business.

Essential Regulations for Virtual Bookkeepers

Bookkeepers are accountable for the finances of the people and companies they represent. This means you have a responsibility as a bookkeeper to ensure that your financial statements are accurate and you protect your clients from fraud, risk, and more. In that vein, there are 4 specific regulatory areas that you need to account for outside of these general principles.

Generally Accepted Accounting Principles (GAAP)

Anyone operating a virtual bookkeeping business in the US needs to make sure that they’re aligned with GAAP when working on financial reporting. GAAP forms the basis for all bookkeeping businesses and outlines the assumptions, principles and standards used to analyze transactions. GAAP standards were created and are regularly updated by the Financial Accounting Standards Board (FASB). 

You most likely won’t need to worry about the more complex transactions and concepts, since those apply more to accountants. However, you will need to follow the basic guidelines laid out by GAAP if you plan on running your own bookkeeping business.

International Financial Reporting Standards (IFRS)

Additionally, you need to understand the IFRS if you plan on serving any international clients through your bookkeeping business. Journal entries have very specific reporting requirements when you’re working with someone from another country. Currently, these standards are managed by the IFRS Foundation. These are frequently updated, so you may need to adjust your business as time goes on.

Don’t worry too much if this is already sounding complicated. There’s a lot of overlap between the GAAP and IFRS regulations. You likely will only need to make small adjustments in your reporting. Plus, both sets of regulations have started to converge in recent years.

Document Retention Standards

Another key aspect of operating a bookkeeping business is making sure you retain accounting records. These are essential for auditors, IRS agents, and government regulators during financial inspections of any client or business owner you work for. 

Luckily, these guidelines tend to be fairly straightforward. 

Most of the documents you work with (journal entries, tax returns, or more) will come with an allotted retention period. Just make sure you keep everything until at least that time period, and you’ll easily meet all document retention standards for virtual bookkeepers.

Personally Identifiable Information 

One of the most important aspects you’ll need to consider before you start a virtual bookkeeping is how you treat your customers’ personal information. You must protect their birth dates, Social Security numbers, addresses, and more when you’re doing their bookkeeping. Failure to do so won’t just lead to your business failing— you’ll have to pay hefty fines or even face jail time.

Remember that your business is legally liable for failure to follow regulations based on personal information. Make sure you’re an expert in this area before you start your virtual bookkeeping business. I can’t reiterate enough how important these standards are!

Required Licenses for Virtual Bookkeepers

Now that you’re aware of what regulations to follow, it’s important that you earn the required licenses to start a virtual bookkeeping business. 

Business Licenses: In the US, you need a general business license or permit to start your bookkeeping business or perform online bookkeeping services. I recommend checking with your state board to see exactly what licenses are required for your virtual business.

You’ll also need to register a name for your business. Once again, this process is state-specific, so you’ll need to see what the requirements are for where you live. Fortunately, this step is a lot easier than getting a general business license.

Next up, some states require you to get a sales tax permit. This creates an account number with your state’s Department of Revenue. Bear in mind that you may be able to skip this step, as many states don’t require this.

Lastly, you’ll need a certificate of occupancy for the location where you plan on operating your business. This mainly applies to commercial buildings, but you’ll still need one of these if you plan on working out of your home.

Virtual Bookkeepers Salary and Earning Potential

How much can you make as a virtual bookkeeper?

Honestly, it’s up to you!

The financial prospects of a virtual bookkeeper are both promising and flexible, hinging on various factors such as experience, client base, and the services offered. Here’s a closer look at what you can expect to earn in this field.

Understanding the Salary Range

  • Industry Benchmarks – While traditional bookkeepers have an average salary that Payscale reports to be around $45,000 annually, virtual bookkeepers often have the potential to earn more due to lower overhead costs and the ability to serve clients globally.
  • Virtual Variability – Salaries for virtual bookkeepers can vary widely. According to ZipRecruiter, as of recent data, virtual bookkeepers can earn anywhere from $35,000 to over $70,000 annually, with variations depending on factors like client load, specialization, and efficiency of service delivery.
  • Experience and Growth – With experience and a growing client list, your earning potential increases. Seasoned virtual bookkeepers who have built a reputation for reliability and expertise can command higher rates.

Maximizing Your Income

  • Setting Rates – As a self-employed professional, you have the autonomy to set your own rates. Consider the value you provide, your experience, and the going market rates when determining your fees.
  • Cost of Living Considerations – The beauty of virtual work is the freedom to live where you choose. This means you can reside in an area with a lower cost of living while serving clients in higher-paying regions or countries.
  • Expanding Services – Offering specialized services, such as financial analysis or compliance auditing, can allow you to increase your rates. Continuously expanding your skill set and services can lead to higher earnings.

The Entrepreneurial Edge

  • You’re in Control – Your income as a virtual bookkeeper is not capped. By effectively managing your business, scaling your client base, and optimizing your services, you can significantly exceed the average salary figures.
  • Flexibility – The flexibility of being self-employed means you can adjust your workload to meet your financial goals. Whether you’re looking for part-time income or aiming to build a full-scale bookkeeping firm, the control is in your hands.

At the end of the day, as an entrepreneur, you can make your salary what you want it to be depending on how you can grow and scale out your business!

Final Thoughts

Starting a virtual bookkeeping business is a comprehensive endeavor that necessitates a deep understanding of various elements. From laying the initial foundation with a proper business structure and plan to acquire essential bookkeeping skills, the journey is exhaustive but rewarding.

Investing in high-quality software tools, ensuring you have professional liability insurance, and mastering the art of client acquisition through networking, offering discounts, and showcasing expertise are pivotal steps. As you navigate the complexities of GAAP and IFRS standards, the responsibility of adhering to document retention standards and safeguarding personally identifiable information becomes paramount.

Moreover, obtaining the necessary business licenses to operate legally in your state ensures that you’re on the right side of the law. The world of virtual bookkeeping offers a unique blend of challenges and opportunities. For those willing to invest the time and effort, it can be a fulfilling venture, enabling you to serve clients across the globe while maintaining the flexibility and autonomy of a virtual workspace.

Virtual Bookkeeper FAQs

What does a virtual bookkeeper charge per hour on average?

On average, a virtual bookkeeper charges between $30 to $60 per hour. Rates can vary based on experience, expertise, and the complexity of the bookkeeping services offered.

What qualifications do I need to start a virtual bookkeeping business?

To start a virtual bookkeeping business, you should have a good understanding of accounting principles and be proficient with bookkeeping software. While formal qualifications like a degree in accounting or finance can be beneficial, they are not always necessary. Certifications from recognized bodies can also enhance credibility.

Can I start a virtual bookkeeping business with no experience?

Starting with no experience is challenging but possible. You may want to consider taking online courses, obtaining certifications, or working under an experienced bookkeeper to gain knowledge and confidence.

What are the initial costs involved in setting up a virtual bookkeeping business?

Initial costs can include business registration fees, software subscriptions, marketing expenses, and any educational courses you may need. It’s also wise to factor in the cost of a good computer and a reliable internet connection.

What kind of software do I need for virtual bookkeeping?

Essential software for virtual bookkeeping includes accounting software like QuickBooks Online or Xero, document management tools, and secure communication platforms for client interactions.

How do I market my virtual bookkeeping services to potential clients?

Utilize social media, create a professional website, network with other professionals, and consider offering free webinars or workshops to showcase your expertise.

What are the legal considerations I should be aware of when starting a virtual bookkeeping business?

You’ll need to understand the tax obligations for your business, any licensing requirements, and ensure you have contracts in place for your services. It’s also important to have a privacy policy to protect your clients’ data.

How can I ensure the security of my clients’ financial information?

Invest in secure software, use strong passwords, enable two-factor authentication, and educate yourself on cybersecurity best practices to protect your clients’ data.

What strategies can I use to retain clients in my virtual bookkeeping business?

Provide exceptional service, maintain regular communication, and seek feedback to improve your services. Consider offering additional value through financial insights and reports.

How do I set my rates as a virtual bookkeeper?

Research the market to understand the going rates, factor in your experience and the complexity of the services you offer, and consider the value you bring to your clients when setting your rates.

What are the benefits of specializing in a niche market for my virtual bookkeeping business?

Specializing in a niche can set you apart from competitors, allow you to charge higher rates, and enable you to become an expert in a specific industry, which can be a strong selling point for potential clients.

How do I start my own bookkeeping business in Canada?

Most of the process is extremely similar to starting a business in the United States. You still need to register your business and get all required licenses. However, you’ll need to check with your province to see what specifications you need to meet. You should also plan to open a business bank account to separate your finances.

Kenneth W. Boyd is a former Certified Public Accountant (CPA) and the author of several of the popular "For Dummies" books published by John Wiley & Sons including 'CPA Exam for Dummies' and 'Cost Accounting for Dummies'.

Ken has gained a wealth of business experience through his previous employment as a CPA, Auditor, Tax Preparer and College Professor. Today, Ken continues to use those finely tuned skills to educate students as a professional writer and teacher.